Bangor's Garden Show Vendor Application

Terms and Conditions

(Company Name), hereinafter called the Exhibitor, would like to lease booth(s) at Bangor’s Garden Show, which will be held April 6-8, 2012 at the Bangor Auditorium, Bangor Maine, thereby entering into a contract with Bangor’s Garden Show (City of Bangor), hereinafter called the Producer. In so doing, the Exhibitor agrees to abide by the schedules, rules and regulations enumerated in this document and agrees that the Producer is responsible for delivering the space contracted for and a good faith effort, as defined by industry standards, to attract attendees to the show and nothing more.

All space contracted for must be paid in full at the time application is approved. Requests for cancellation of contract must be made in writing and be received prior to 3/01/12. Refunds will be subject to a $100.00 administrative fee. No refunds will be considered after 3/01/12.

Space rental will include, appropriate materials (pipe and drape or other, at the Producer’s discretion) to designate booth space, one (1) eight foot table per booth rented, two (2) chairs, access to 120v/15amp electric service and four (4) vendor show passes.

Booth Dimensions: 10’ wide by 8’ deep. Booth Cost: $375.00/booth, $475.00 for corner booths (2 sides). Exhibitors agree to limit their activity to their assigned booth area, no “roaming” sales will be permitted.

Move In: Exhibitor may move in to the Auditorium on Thursday April 5 from 12 noon until 11:00pm. Fork lift service will be available noon until 8:00pm. Please endeavor to use 36” wide doors for move in so as to help us control temperatures on the floor to protect plant materials.

Move Out: Exhibitor agrees that they will remove all their property from the Auditorium by 8:00pm on Sunday April 8, 2012, following the close of the show at 4:00pm.

Show Hours: Show hours are Friday and Saturday, 10:00am - 6:00pm and Sunday. 10:00am - 4:00pm. Booths must be staffed at all times during show hours.

Liability Insurance: Exhibitors must carry their own Liability Insurance. Exhibitor agrees to submit a Certificate of Insurance to the Producer prior to move in, the amount of insurance coverage shall not be less than $1,000,000.00 each (for General Liability and Property Damage). The City of Bangor, Bangor Historic Track and to be named as certificate holders and additional insured for the event. No Exhibitor will be permitted to set up on move in day without submitting evidence of the required Insurance Coverage. Exhibitor hereby expressly agrees that it will defend, indemnify and hold the Producer harmless from any and all claims made or asserted by Exhibitor, its agents, servants or employees arising out of Exhibitor activities under this contract. Exhibitor for this purpose hereby expressly waives any and all immunity it may have under Maine’s Workers Compensation Act in regard to such claims made or asserted by Exhibitor, agents, servants or employees. This indemnification provided under this paragraph shall extend to and include any and all costs for attorney’s fees, expert and other witness fees of the investigations and payment in full of any and all judgments rendered in favor of Exhibitor, its agents, servants or employees against the Producer in regard to claims made or asserted by such agents, servants or employees. Exhibitor agrees to release the Producer from any and all liabilities for fire, theft or any other damages, whether caused by negligence, willful or otherwise and agrees the Producer is expressly released from any and all liabilities for any and all loss, injury or damage to persons or property.

Licenses and Certificates: Exhibitor is solely responsible for obtaining any and all state and municipal licenses and certificates necessary to lawfully conduct business in the City of Bangor.